With the exponential increase in computer use over the past 20 years, the vast majority of data throughout the world is stored digitally. The problem is that much of this data, including really valuable information, is being lost due to technology shift, lack of backup and lack of any coherent organization of the data. This is very true of photography.
With the advent of digital photography, fewer and fewer people are printing pictures. Instead, they download them to their computer, email a few to their friends and family, or maybe upload to a photo website, and then forget about them. In essence, the computer has become the proverbial shoe box that we all used to throw our negatives and prints into. Just about everyday, I hear a story about someone who had all their images on their computer and experienced a hard drive crash. The obvious first question is, “did you have a backup of the images?” Of course, the answer is usually “no.”
Which brings us to the reason for this entry: image protection and backup.
Let’s face it, the images we all take, whether they be family snapshots, or fine art, at the end of the day, constitute wonderful visual memories of our life. They remind us of people, places and events that we experienced over time. We all take these seriously, when we think about it. Talk to someone who has had to evacuate their home, or have come home to a fire, or other tragedy. The first thing they look for are their photographs. Most other objects can be replaced, but how do you replace a lost image?
Protecting your images does not take a degree in computer science. Just some common sense and some relatively simple technology. At a minimum, all you need is an external hard drive of sufficient space and a backup application. Often, the application comes with the hard drive. In its simplest form, simply attach the hard drive to your computer, either with a USB, or Firewire cable, depending on your computer and what drive you bought, and copy your images over to the external drive. You now have two copies of your images and unless both drives fail at the same time, you have a fair degree of protection.
The problem with the above scheme is that it requires you to manually back things up. Over time, that is not a good idea. The next step is to add backup software that runs at scheduled times. This automates the backup process and you don’t have to remember to do it. You should remember to periodically check to make sure that the backups are running as scheduled and have completed successfully. You can even extend this to backup your entire computer. I use a package called Retrospect Pro, which maintains a mirror copy of all hard disks in my computer on external drives. That includes not only my images, but any other data I may have, such as financial records, documents, etc. External disk drives will cost anywhere from around $50 to $200, depending on how big and how fast you need the drive to be. Software runs from free to around $100, depending on how much functionality and automation you want.
The shortcoming with a single backup set is that it does not account for physical disasters. The next step up is to add another external drive. This one stays disconnected from the computer and can be stored off-site, or in a fireproof safe. Simply connect the drive once a week and run a backup to it, disconnect it and store it away. It is this scheme that I use to protect my images. The incremental cost is not much and the extra redundancy, coupled with physical separation, provides a great amount of data safety.
Backup on a regular basis and your images will always be around to remind you of past times. I find as I get older, that is a pretty good thing.